CashPilot
Smart business documents for Malaysian SMEs
CashPilot
Admin
Dashboard
Overview of your financial position.
Total In
0.00
Total Out
0.00
Balance
0.00
Add transaction
Activity
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CashPilot
Client
Dashboard
Overview of your financial position.
Total In
0.00
Total Out
0.00
Balance
0.00
Add transaction
Activity
Connecting…

Loading…
CashPilot Admin
Overview
Everything at a glance. Click any card to open it.
Clients
Client Management
Create and manage client accounts. Each client has isolated data.
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Settings
Companies
Manage your company structure. Select a company to edit it.
Company Profile
This information appears on your sales invoice PDF and is used for e-invoice applications.
Business identity
No
Contact
Address
Bank details (shown on invoice)
Invoice Numbering
Build your invoice number format. Changes apply to new invoices only.
Prefix
Separator
Date Part
Digits
Start counter from
Live Preview
Selected company
—
Add new company
Sub-companies
These appear as columns in the transaction table.
Current sub-companies for
Add sub-company
Projects
For companies that track work by project (e.g. construction jobs). Each project is a separate data slice.
Company mode for
Suppliers
Suppliers auto-fill payment descriptions and set direction to OUT.
Suppliers for
Add supplier
Import from Excel
Template includes columns for bank details, ID, and payment schedule. Existing suppliers with matching names will be updated.
Clients / Debtors
Clients appear as suggestions when adding receivable invoices.
Clients for
Add client
Import from Excel
One client name per row. Duplicates are skipped automatically.
Payment Bank
Set the bank your company uses to make payments. This determines the export format in Pay Batch.
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Payment bank for this company
Changes save automatically. Pay Batch will use this format when exporting.
🎯 Features & Access
Control which features are live (rollout) and which users can use them.
Feature rollout (turn a feature ON when it's ready for everyone)
Company plans (the ceiling — what each company is allowed at all)
Set what each company can do. This is the ceiling: a company's own admin (superuser) can only grant their users permissions within what you allow here. Leave all ticked for full access.
Usage limit templates (set limits, save as a template, apply to users)
Fill in limit numbers (leave blank = no limit for that item). Save as a named template, then apply it to users below. A user with no template applied has no limits. This sets up the limits; actual blocking when a limit is hit is a later step.
Apply template to users
Reassign user to company (fix a user pointing to the wrong company)
Each user belongs to one company. If a login was created under the wrong company, change it here. Shows every non-admin user and their current company.
Per-user access (tick the features each user can see)
Only features turned ON above can be ticked. Unticking a feature hides it for that user (e.g. a user who doesn't need Pay Batch).
Logins
Manage admin and client login credentials.
👤 Admin account
👥 Client logins — one per company
🔐 Migrate to Firebase Auth

Upgrade from username/password to Firebase Authentication (email-based login, password reset, Google sign-in). Enter an email for each existing user, then tap Migrate. Both login methods work during migration.

e-Invoice Helper
Chrome extension that auto-fills suppliers' e-Invoice forms for you.
🧩 Set up the e-Invoice helper (desktop)

The helper is a small Chrome extension for desktop. It auto-fills suppliers' e-Invoice forms for you. Mobile isn't supported — use a computer for e-Invoice.

  1. Download the helper file below and save it on your computer.
  2. Unzip the downloaded file to a folder. Keep this folder — don't delete it.
  3. In Chrome, go to chrome://extensions (type it in the address bar).
  4. Turn on Developer mode (toggle, top-right).
  5. Click Load unpacked and choose the folder from step 2.
  6. Done! When you open a supplier's e-Invoice page, the helper fills it for you.

Version 1.0 · Chrome only · Not a public download yet

Projects
Manage your projects and workspaces.
My Team
Manage team members and access.
⚠ Reset Data
Permanently delete data for the current client. This cannot be undone.
Current context
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📊 Activity
Delete all activity records for this client
🧾 Payables
Delete all supplier invoices and payment records
📬 Receivables
Delete all client invoices and collection records
💸 Pay Batch History
Delete all exported payment batch records
🔥 Reset Everything
Delete ALL data for this client — transactions, payables, receivables, pay batches, settings and companies
🌐 Merchant Intelligence Network
Merchants whose e-Invoice forms the CashPilot extension can auto-fill. Recognized by website domain.
Merchant list
🏷️ Categories
How CashPilot decides a receipt's spending category — by shop, or by the words on it.
Merchant categories (recognise a shop → set its category)
Known shops and their spending category. Handles OCR distortion (e.g. M R D I Y still matches MR DIY). One per line: NAME1, NAME2 = Category
Category keywords (guess category from words on the receipt)
When the shop isn't recognised, CashPilot guesses the category from words it sees (e.g. milk, bread → Grocery). One category per line: Category: word1, word2, word3
📄 Reading Rules
Words CashPilot looks for when reading a receipt photo — supplier names, totals, and payment types.
Supplier name keywords (helps photo capture detect company names)
When capturing a receipt photo, CashPilot looks for these words to spot the supplier's company name (e.g. Sdn Bhd, Enterprise, Trading). Add any extra words you see on your suppliers' invoices — one per line. Defaults are always included.
Total keywords (words that mark the grand total on receipts)
When reading a receipt, CashPilot looks for these words to find the total amount. Add any wording your suppliers use (e.g. TOTAL SALES, JUMLAH BESAR, AMOUNT DUE). One keyword per line. The most important value to capture is the total — these keywords help get it right.
Payment types (how payment modes are detected on receipts)
Define the payment methods you track and the words that represent each on receipts (aliases). For example, TnG might appear as TNG or TOUCH N GO. One alias-set per line: Type: ALIAS1, ALIAS2